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ISO 9001-14001-OHSAS-18001 IMS Documentation Package

July 2017 | 150 pages | ID: I9818A4D382EN
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An Integrated Management System (IMS) integrates all of an organization’s systems and processes in to one complete framework, enabling an organization to work as a single unit with unified objectives. An IMS combines all related components of a business into one system for easier management and operations. Quality (QMS), Environmental (EMS), and Safety (OHSMS) management systems are often combined and managed as an IMS. Examples of existing processes can include:
  • Quality Management Systems (QMS)
    • ISO 9001
    • ISO 13485 (Medical Devices)
    • TS 16949 (Automotive)
    • ISO 17025 (Laboratory)
    • ISO 22000 (Food Safety)
    • AS9100 (Aircraft, Space & Defense)
    • etc.
  • Environmental Management Systems (EMS)
    • ISO 14001
  • Occupational Health & Safety (OHSMS or SMS or HMS)
    • OHSAS 18001:20077
These are not separate systems joined together, rather they are an integrated management system with linkages so that similar processes are seamlessly managed and executed without duplication. IMS components common to all the systems include the resources (people, facilities & equipment, etc.) and processes (documented in the QMS/EMS/OHSMS and applied throughout the organization).

Organizations often focus on management systems individually, often in silos and sometimes even in conflict. A quality team is concerned with the QMS, and often an EHS manager handles both Environmental and Health and Safety issues, etc.

Integrated Management Systems:

QMS – Quality Management System

A quality management system (QMS) is a set of policies, processes and procedures required for planning and execution (production/development/service) in the core business area of an organization. (i.e. areas that can impact the organization’s ability to meet customer requirements.) ISO 9001:2008 is an example of a Quality Management System.
  • ISO 9001 Quality Management Systems
  • AS9100 Aerospace and Defense
  • ISO 13485 Medical Devices
  • TS 16949 Automotive
EMS – Environmental Management System

An Environmental Management System (EMS) determines and continuously improves organizations’ environmental position and performance.
  • ISO 14001 Environmental Management Systems
  • R2
SMS – Safety Management System

An OHSMS determines and continually improves an organizations Health and Safety position and performance. It follows an outline and is managed like any other facet of a business, such as with marketing or engineering functions.
  • OHSAS 18001 Occupational Health and Safety Management Systems
EnMS – Energy Management System

An EnMS determines and continually improves and organizations’ energy usage and impact.
  • ISO 50001 Energy Management System
FSMS – Food Safety Management System

A Food Safety Management System confirms that corporations in the food industy follow certain procedures and guidelines to ensure their products for customer safety.
  • FSSC 22000 Food Safety Certification
  • ISO 22000
  • SQF
ISMS – Information Security Management System

An Information Security Management System determines how your organization should organize and manage its information security.
  • ISO 27000 Internet Security Management System
Advantages of an Integrated Management System
  • Consistent objectives, planning, and document management
  • Implementation and Operation of the system cost less.
  • Easier internal audits
  • No Redundancies, reducing the chance of conflict.
Disadvantages
  • Responsibility of QMS and EHS can be conflicted in some organizational structures
  • Documentation can be more intricate.
  • External third party audits can be more difficult.
The three management systems share many common requirements and the continual improvement goal. They differ in their approach and degree of prescription, but the ISO 9001, the ISO 14001 and OHSAS 18001 standards are compatible in content, terminology and many other requirements. It is often more efficient to combine the three systems (QMS, EMS and OHSMS) into one and sharing the common clauses and procedures.
It covers the following areas:
4.2 Documentation Requirements
  4.2.1 General
  4.2.2 Quality, Environmental and OH&S manual
  4.2.3 Control of documents
8.5 Improvement
  8.5.1 Continual improvement
  8.5.2 Corrective action
  8.5.3 Preventive action
QMS Section 8 - Related Documents
ISO 14001:2004 Environmental Management System

SECTION 4.3 PLANNING

  4.3.1 Identification of Environmental Aspects
  4.3.2 Legal and Other Requirements
  4.3.3 Objectives, Targets, and Programs
OHSAS 18001:2007 Occupational Health and Safety Management System

SECTION 4.3 PLANNING

  4.3.1 Hazard Identification, Risk Assessment and Determining Controls
  4.3.2 Legal and Other Requirements
  4.3.3 Objectives and Programs


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